Mac Software to Be Thankful For

Thanksgiving is here! Found out about the software I'm most thankful for in 2009.

Mac Software to Be Thankful For Mac Software to Be Thankful For

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Fix Mac OS X’s Text-to-Speech Pronunciation Errors

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How to Choose Your Perfect Mac

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Mac Software to Be Thankful For

by Matt on November 26, 2009

It’s Thanksgiving in the United States today, and families everywhere are gathering to celebrate. When the dinner festivities end, and you’re searching for something else to do this evening, might I suggest trying some new Mac software? I have compiled a list of nine applications I started using in 2009 and am thankful for. Some of the applications are free, and others are shareware. All of them have helped me with my work, increased my productivity, and have a bit more fun. Don’t forget to register the shareware applications you love!

If you have any software you’re thankful for, tell everyone about it in the comments section. I hope you have a safe and happy Thanksgiving.

AppFresh: AppFresh is Software Update for all of your non-Apple software. It scans your hard drive for installed software (including system preferences and Internet plug-ins) and then checks online to see if updates are available. As the Metaquark website says, AppFresh is still in a “development preview” state, so there are some bugs. I’ve noticed that AppFresh sometimes believes I don’t have the latest version of an application, even though I do. Sometimes this is AppFresh’s fault, and sometimes it’s the fault of the software developer. In any event, it’s a huge timesaver to have one application find updates, download them, and install them for me. AppFresh is free.

Dropbox: Dropbox is essentially a free version of MobileMe’s iDisk. Once installed, you can store 2GB of files in your Dropbox folder for free, and the application syncs those files to and from your folder on the Dropbox server. You can then access the files from the server or any other Mac, Windows, or Linux computer (and your iPhone) you install Dropbox on. It’s a great way to sync your frequently-used files, as well have an instant back-up. Dropbox is free for 2GB of space (and you can pay to have more).

Moneywell: This is my favorite software of 2009. As someone who constantly struggles with financial budgeting, I have tried nearly every piece of banking software available for the Mac. While some applications are beautiful or have a plethora of features, none of them has a good budgeting tool. I have come to believe that people who are serious about budgeting should use the envelope system. Moneywell has a fantastic interface for this system, can download your transactions from OFX servers, and has very helpful screencasts for getting you up and running. Moneywell is $49.99.

Pixelmator: This is my runner-up for favorite software of the year. I had long been looking for a Photoshop replacement. While I recognize that full-time designers need access to most of the Adobe Creative Suite, I simply need a quality photo editor. Pixelmator is the best one I have found. It is lightening fast, leverages Core Image to offload tasks to your GPU, and has a clean interface. I use Pixelmator to edit all the images on MacGuru Lounge. Pixelmator is $59.

Pixelmator is the best photo editor since Photoshop, and for that, I am thankful.

Pixelmator is the best photo editor since Photoshop, and for that, I am thankful.

Plex: Earlier this year, I finally broke down and bought a Mac mini to replace the Apple TV that couldn’t do 80% of what I wanted from a home media center. Hooked up to my HDTV, the Mac mini records television programs through Eye TV but plays back nearly all the DVDs and downloaded content I have through Plex. It handles a tremendous number of formats, and it connects to Hulu, Comedy Central, MSNBC, and even MLB.tv to allow users to stream their favorite programs. The Plex Media Server connects to iPhoto and iTunes to give users access to their libraries. Best of all, it has a beautiful interface. Plex is free.

Stick ‘em Up: If you use Apple’s Stickies application with any frequency, you know that it’s easy to use but has few features. Stick ‘em Up is a Stickies replacement, allowing you to add rich text and graphics to the stickies. For me, the best part is that I can create groups of stickies, which allows you to view only certain stickies on the screen at once. Stick ‘em Up is free.

TimeMachineEditor: I love Apple’s Time Machine, and I am thankful for the Time Capsule. I do not want, however, my MacBook Air to back up to the Time Capsule every hour. Time Machine uses a lot of system resources and slows down the Air, which can’t handle disk activity very well. TimeMachineEditor solves this by letting you customize when you want Time Machine to run its backups. You can select calendar intervals or change the frequency of hour intervals. TimeMachineEditor is free.

Toodledo: Ok, I have to admit that I’m cheating here, as Toodledo is technically not Mac software — it’s a website. But after trying nearly every Mac task management application out there, I couldn’t stick with any of them, especially when I wanted to be able to add tasks via the web or iPhone (Toodledo does have a great iPhone app). You can also use Fluid to make a great Toodledo app in its own web browser. Toodledo is free, though you can pay for advanced features. Toodledo on the iPhone is $1.99.

VirtualBox: If you have been looking for a way to run Windows on your Mac in a virtual environment, you may have spent some time trying to decide between Parallels and VMWare Fusion. Although I firmly believe Fusion is the better product between the two, why not try VirtualBox? It runs at a very high speed and has good user support through forums. Best of all, Virtualbox is free for personal use.

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Whether you have a large house, apartment, or office, you may have found that your AirPort network doesn’t reach into the far corners of your property. Of course, it always seems as though those corners are perfect for your Macs, and consequently, you need some way to extend your wireless network to those areas. Luckily, with multiple Time Capsules, AirPort Extremes, or AirPort Expresses, you can do just that. “Remote” or “Relay” base stations can receive Internet signals from a “main” base station and rebroadcast the signals, thus extending the total range of your wireless network. All you need to do is correctly set up the base stations and place them just close enough to each other that they can communicate. Unfortunately, as easy as it can be to set up an AirPort base station, creating an extended network can be quite confusing. This tutorial demonstrates how to set up extended networks using both the “Extend this network” feature of 802.11n-only networks and the Wireless Distribution System (WDS).

If all of the base stations you intend to use for your network are 802.11n, you can simply follow the directions in “Extended 802.11n Networks.” If you have mixed 802.11b/g/n base stations, or you want to be able to use relay base stations, follow the directions in “Creating WDS Networks.” Both tutorials assume you know how to at least create a basic wireless network with a network name and password.

Whether you follow the Extended or the WDS guide, you must follow the steps in order. This ensures that you create your main base station before you create a remote station. I also recommend that you perform a “hard reset” on all your base stations you intend to combine into a single network. While this is not required, you are less likely to face problems by resetting your base stations to factory settings. To perform a hard reset, plug your base station into an outlet and press the reset button on the base station (using a paper clip) and hold it for 5-10 seconds until you see the status button flash rapidly. The base station will then reset.

Extended 802.11n Networks

Creating a Main Base Station

  1. Open AirPort Utility from the /Applications/Utilities folder.
  2. If the base station you want to use as your main base station (the one with the Internet connection plugged in via ethernet) does not appear in the list of base stations, select the wireless network from the AirPort menu that corresponds to your base station. After a few seconds, the base station should appear in the list.
  3. Double click on your main base station to manually edit it. You should see a window like this:
    Create Extended Network
  4. Click on the “Wireless” tab to create your wireless network. Give your network a name, choose a type of wireless security (I recommend WPA2) and select a good password. Make sure your radio mode has some level of 802.11n, whether it is backwards compatible with 802.11b/g or is n-only.
  5. Finally, simply check the box that says, “Allow this network to be extended.” You are now done with the main base station.

Creating a Remote Base Station

Now you can set up one or more remote base stations. These base stations can be plugged into a power outlet anywhere in the house, so long as they can pick up a signal from the main base station.

  1. Follow steps #1-3 from “Creating a Main Base Station.” If you have performed a hard reset on each device, remember that each one will have its own wireless network name, so you’ll have to connect to each network individually to set up each base station.
  2. Once you double click on the base station in AirPort Utility to manually edit it, click on the “Wireless” tab to add this base station to the main one:
    Extend Wireless Network
  3. Under Wireless Mode, select “Extend a Wireless Network.” You must then fill in the name and password of the wireless network you created with the main base station.
  4. Finally, if you want to allow additional devices to connect to this remote base station, check the box that “Allow wireless clients.” Then click “Update” to save the changes.

Once you have performed the above steps for each remote base station, you should be able to place them in more strategic locations in your house/office. When they reboot, they should connect to your main base station. If you see a solid green light on the remote base stations, you have been successful (assuming you no longer see separate wireless networks for your base stations in the AirPort menu).

Creating WDS Networks

Before you begin, you may want read the previous section, as it documents many of the same steps that are used to create WDS networks. The WDS networks require a few more steps, however. Most importantly, you must take into account the AirPort ID of each base station. You have to tell the main base station the AirPort ID of each remote base station, and you have to tell each remote base station the AirPort address of the main base station. You can highlight and copy the AirPort ID from the main AirPort Utility window, although I recommend you write down the AirPort ID of each remote base station if you have more than one:

AirPort Utility

Setting Up The Main WDS Station

  1. Follow steps #1-3 in “Creating a Main Base Station” from the previous section. Basically, you need to set up the basic wireless network, with a network name, password, and encryption.
  2. This time, however, select “Participate in a WDS network” from the Wireless Mode pop-up menu:
    Participate WDS
  3. Now click the “WDS” tab. From the WDS Mode pop-up, select “WDS main.” Then click the “Allow wireless clients” box:
    WDS Main
  4. Finally, you will need to enter the AirPort ID of each remote base station. These IDs will be placed in the “WDS Remotes” box. To add a remote base station, click the plus button (#3) and enter at least the ID number. You can also enter a description to help you identify the number:
    Add WDS Remote
  5. Once you have added all the remote base stations, click the “Update” button to save your changes and reset your base station.

Setting Up a Remote or Relay WDS Station

First, here’s the difference between a remote and a relay station: remote stations allow wireless clients (computers, iPhones, other devices) to connect to them. Relay stations do this, too, but they also allow other remote and relay stations to connect to them to extend the internet signal even further. Hence the name “relay.” To set up a remote or relay base station:

  1. Follow steps #1-2 from “Setting Up The Main WDS Station.” If you have performed a hard reset on each device, remember that each one will have its own wireless network name, so you’ll have to connect to each network individually to set up each base station.
  2. In following steps #1-2, you are going to have to put in the wireless name, password, and encryption from the main base station in the “Wireless” tab and select “Participate in a WDS network” from the Wireless Mode pop-up menu.
  3. Now select the “WDS” tab to add this base station to the main one:
    WDS Remote
  4. Under “WDS Mode” select “WDS relay” or “WDS remote.” In the “WDS Main” box, enter the AirPort ID of the main WDS station.
  5. If you selected “WDS remote” from the WDS Mode pop-up, you’ll notice there is no “WDS Remotes” box below the “WDS Main” box. This is because you cannot connect additional base stations to WDS remote stations. If you selected “WDS relay,” however, the box appears, and you can enter the AirPort IDs of remote or relay stations that will connect to this particular relay station to get its internet connection.
  6. Once you have entered this information, click the “Update” button to save your settings and restart your base station.

Congratulations! You have now set up a WDS network. You can verify the network is working by moving the remote/relay stations to an area of the home where they are in range of the main or other relay stations. If everything is set up correctly, the base stations will boot up and display solid green lights, indicating they have connected to their main/relay stations.

Did this troubleshooting guide work for you? Have you found an easier way to get multiple AirPort Base Stations configured? Let others know about your efforts in the comments section.

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An Update on the State of MacGuruLounge

by Matt on October 30, 2009

Whether you are a first-time reader or have been here since the beginning, you may have noticed that it has been a very long time since I posted a substantial article on MacGuruLounge. Above all, I want you to know that I have not abandoned you or this site, and I continue to respond to as many emails as possible. If you need help, please keep sending the emails or tweeting me.

I would like to give everyone a little explanation as to why the site has slowed to a crawl. When I began the site, I had an unlimited amount of free time, and I dedicated much of it to MacGuruLounge. In February, I began working 40+ hours/week, but I still could block off some time each day for the website. Shortly after increasing the number of hours in my work week, I began a new writing project that has taken up most of my free time. This project is somewhat related to MacGuruLounge, and I am excited to be able to share  it with you in the next few months. Unfortunately, these two work projects have left me with little free time to update the website, but I am determined to update this website on a more regular basis. I expect updates to be weekly for the foreseeable future, and when I finish my writing project, frequent updates will resume.

I want to say thank you to those of you who have stuck with this site and have continued to post questions and solutions in the comments section. Your input is invaluable to me and Mac users everywhere. If there are any topics you want me to cover, or if you have suggestions for site improvements, please do not hesitate to contact me. I expect to have a new post up by the end of this weekend.

Thank you,
Matt Washchuk

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It’s time again for some answers to your questions. If you have a comment or question about these specific issues, be sure to post it in the comments section for all of us to look at.

From Bobby:

Hi, I hope you can help me. I am just trying to back up my photos on a dvd and cannot put a bunch on to fill the disc because of duplicate dsc numbers. When I change the number, like add an a to one group b to another etc. it still does not work. iPHoto ignores the change and still refers to the original number like DSC_001 rather than DSC_001A. I have so many photos and cannot see using a zillion cds because of this problem.

Hi Bobby. First off, exporting photos from iPhoto is a pain. Everyone I know has trouble with this. You want to drag and drop photo files to your blank CDs, just like you do any other file. Apple doesn’t want you to do this, and in part, for good reason: unlike your iTunes files, your iPhotos do not have descriptive names. I don’t know anyone who names all of their photos, so nearly all photos are left with the camera’s default naming system, which is how you get file names like DSC_001 and DSC_002, etc. Every time you delete photos from your memory card, the naming starts over, so you end up with dozens of files with the same names.

What can you do? You need to export the photos from iPhoto. This is the only reasonable way to make your problem go away. To do this, first highlight all the photos you want to export. You may need to create a new album if your export spans multiple events. Then, select Export from the File menu in iPhoto. A new window pops up. From the File Export tab, go down to where it says “File Name,” and choose “Sequential” from the pop-up menu. This will give each photo being exported its own name with an ascending number. If you want a prefix (like “photo” or “my backup”) before the number, you can enter it on the next line. Then, click to export the photos, and you can select a location for them (I usually choose to create a new folder on the Desktop).

From John:

I have a Macbook AIr and G5PPC and 1TB Time Capsule. I’d like to be able to select a startup disk via the network so I can run utilities and have an ability to restart not using the internal HD. I think restarting from Time capsule is preferable. I believe I can also restart from remote desktop using the optical drive and OSX disk…like to know how to do this. Appreciate your comments

Sorry, John, but this isn’t going to happen. If you want to start your machine via a network boot, you need another machine running Mac OS X Server. There is no other way to do this, and you cannot start your machine directly from Time Capsule. If you want to boot from a disk other than your internal HD, your best bet is to buy an inexpensive FireWire external hard drive and install Mac OS X and utilities onto it. I’d recommend Other World Computing for the drive (just a personal preference of mine).

From Tony:

I am new to the world of mac, but so far I absolutely love everything about mac and everything associated with it. However, I still struggle with some aspects of Mac OS. My question involves Entourage Mail on Mac. I use it to integrate all my stuff from school in word etc etc. My problem has been getting rid of emails that I receive. I delete them once, then permanently delete them from Entourage, then just to make sure be sure I empty the trash on my Mac, but when I search spotlight all of the emails still show up on computer, so I have to go into mac and delete them all over again. I would like to delete these emails once and for all and not have delete everything over and over again. Any advice?

Hi Tony. Honestly, I’d probably need to see your computer to have a better sense of what’s going on. You might want to take it to the Apple Store. The real question is whether you have one set of emails on your computer that is not getting deleted even though you’re asking it to, or for some unknown reason, you actually have two copies of each email, and only one copy is getting deleted. A couple of thoughts: 1. Make sure you’re not just moving the emails to Entourage’s trash. You have to actually empty the trash after they’re put in there. 2. Make sure you’re running the latest version of Microsoft Office, just in case there’s a bug. 3. Some web services send two copies of a message. For example, with Gmail, you’re always getting two copies of your email over IMAP connections because one copy goes to your Inbox and another goes to the “All Mail” folder. If you truly want the email gone, you may have to delete both copies or fully delete the Inbox copy and then sync with the IMAP server. Other services may have similar folder configurations. 4. When you do a Spotlight search for the emails, check their location. If they’re located outside of Office’s data folder in your user account, you need to figure out how they’re getting there.  Good luck!

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Mailbag #2: More Questions Answered

by Matt on July 3, 2009

From Michelle: I’ve got quite a few dups in my itunes library right now and can find plenty of information as to how to fix that problem; however, I am wondering how they ever get there to begin with? The dups I have in my account seem so random – some are from cd’s I have imported, some are from cd’s or songs I have purchased from the itunes store and sometimes only certain songs from a cd will duplicate and others will not…I don’t understand how/why that happens. I know that I have not downloaded the same cd or bought the songs twice. Can you offer any feedback on that?

Hi Michelle! I’ll admit that this really is puzzling. I’d like to think that I know what I’m doing with my Macs, but when I check for duplicates once a year, there are hundreds. I really don’t know how all of them got there, but I have a few guesses. First of all, I have never subscribed to the theory that iTunes is buggy and duplicating songs on its own. Others may disagree, but I’ve never noticed that to be the case. The reality is that there are many ways to import songs and albums.

Here are just a few: have iTunes automatically import a CD when you insert it (you can change this in the General iTunes preferences). You can insert a CD and then press the Import button in the iTunes window. You can drag music from folders on your hard drive to copy music to your iTunes folder. You can double click an audio file in the Finder and have iTunes open it (which adds it to your music library). This list goes on and on…

I think what happens most often is that people either reimport a CD that they forgot they imported months ago or don’t realize they literally imported 5 minutes ago (it’s pretty easy to forget this when you’re multitasking). If you’re downloading music, it’s pretty easy to double click a song because you want to hear it. Well, when iTunes starts playing it (for one second or the entire song), it’s copied into your library. It doesn’t go away, so you may forget it’s there. I also think, especially if you have large collections of music, that you simply have albums with the same songs. I have a huge Miles Davis collection, and I have four copies of “Someday My Prince Will Come,” each one from a different album.

I’m guessing that many of us have duplicate entries in our phone address book, and we have far, far fewer entries in there than we do in iTunes, so some duplicates are simply going to sneak in there. All you can do is try to stay on top of it.

From Grace: I recently bought sims 3 for my mac book. I bought it from amazon.co.uk and i didn’t look into it too much as it said that it would work on mac so I assumed it would work. I installed alright but on the creator screen the sim is just a black shilouette and the neighbourhood screen graphics are jumpy at best. I read on the forums that its because mac books have GMA 950 and that isn’t supported, Is there anything I can do to make it work? EA people are useless. Please help.

Sorry, Grace. You will not be able to get the game to work on your machine. Basically, all these games coming out for Mac OS X are specialized conversions of the Windows version of the game. As such, they are not compatible with the GMA 950 MacBooks because those MacBooks do not have dedicated video cards (the computer borrows some of the RAM to pretend to be a video card). Oddly, if you were to install Windows via Boot Camp, you could probably play the Windows version of the game, though the video performance may not be great. I once had an old black MacBook with the GMA 950, and I wanted to try Myst Online. I had the same experience you did. Unfortunately, GMA MacBook owners are out of luck. Luckily, all the new MacBooks and MacBook Pros have dedicated video cards, but I know how you feel.

From Michael: Today when i went to my mac (OS X 10.5.7, 2.4 ghz intel core 2 duo, 4gb 667 MHz DDR2 SDRAM) and it was running very slowly. I had it set to restart in the morning but it didn’t. I’ve been trying to restart it all day but it always closes all windows and then just shows my desktop background with the loading/processing circle going… I’ve done the permissions and used onyx to clean what i could. It’s still not running well and I still can’t shut down or restart. It appears that i can log out just fine and other accounts are not experiencing the same problem… Any help is appreciated. Thank you.

Hi Michael. This problem really requires more dedicated time to solve, so I’d recommend taking it into an Apple Store for help. Obviously, you could use another account, but that doesn’t solve your problem. Knowing that other accounts work, we can limit the problem to your account, which is helpful. Here are a couple of things worth trying:

  1. If you automatically log into your account (rather than using the login screen), reboot your computer and wait until your screen switches from the grey Apple to the blue screen. Then, quickly hold down the Shift key until your account finished loading. (If you use the login screen, immediately hold down shift after you have entered your password and clicked to log in.) This disables your account’s startup items. If this solves the problem, open your System Preferences, go to Accounts, and delete your startup items.
  2. You need to know how to use the Terminal for these tips since you can’t log into your account. Basically, you’ll need to enable sudo, then navigate to your home folder (in the account that’s causing you trouble), then go into your Library folder. Delete the “Caches” folder and restart. If still a problem, go into your Preferences folder (again, in your user’s Library folder) and delete: com.apple.desktop.plist, com.apple.Dock.db, com.apple.Dock.plist, com.apple.loginwindow.plist, com.apple.loginitems.plist, com.apple.systemuiserver.plist, and the “ByHost” folder. That’s a lot of files, so you’re going to lose some settings, such as your Desktop background and your Dock items, but nothing that cannot be reset after you get your account working.
  3. If the above still does not solve your problem, you’ll really need more 1-on-1 advice.

From JJ: I’ve just completed a short Film & I’m trying to figure out how to compress the large Movie File so that I can upload It unto the internet, e-mail it, post it on my website, etc.

Realistically, JJ, I’d need more info than this to help you, such as the software you’re using, the length of the movie, the size of the file you want, the resolution of the film, etc. If you’re just using iMovie, you can select “Export Movie,” from the Share menu and make several versions of the movie. I’d suggest exporting an H.264 video and change the resolution of the film to suit the file size you need.

From Peter: Hi, I’m experiencing several problems with my macbook. It seems that several keys on my keyboard are associating themselves with other keys. For example, every time i press space, it will activate both the caps lock and the space (I’m manually correcting my typing) and vice versa, pressing “p” puts in both p and a “/” and vice versa, so TYP/ING normally IS like THIS. Also “6″ does some unknown command but does not actually put a 6 with it. When I need a 6, I have to copy and paste it from another source. This problem started occurring after a normal boot up. Please help!

Peter, I’ve seen this a bunch of times, and every time, the keyboard was shot. I’d take it to an Apple Store or mail it in for repair. The problem, however, is that it often occurs after a liquid spill, so be forewarned that the repair may not be covered under warranty. If it’s not the keyboard, however, let me know how you fixed it, as other readers surely will be interested.

From Linda: How can I save the print jobs in my print queue, so I can delete the printer?

Hi Linda. I’m not saying this can’t be done, but in the 20 years I’ve been using Macs, I’ve never come across a way to do it once you’ve sent the job to the printer. If someone out there has a solution for Linda, please let her know in the comments.

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Mailbag #1: Your Questions Answered

June 30, 2009

This is the first in (what I hope to be) a long running series of articles where I finally get around to answering your questions. I have many to sort through, so please keep them coming. My goal with this series is to answer the questions that will be most useful for a large audience. [...]

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How to Listen to Large Podcasts over 3G on the iPhone

April 25, 2009

I don’t normally cover iPhone tips on this site, but I thought I’d share one with you as it relates to podcasts. Until I got my 2G iPhone, I listened to a lot of music on my iPod. Here in Portland, I nearly always take the bus, Max, ride my bike, or walk to my [...]

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